How to create a creditors invoice

A creditors invoice will need to be added into Eclipse so that it can be paid. You should NOT create a creditors invoice for the purchase of a vehicle, the purchase of parts, or for a sublet, as the system will do this for you from their respective modules.

1. In the Accounts Payable tab, click Creditors Invoices.
   
   
   
2. Enter the Supplier, then click New.
   
   
   
3. Enter the Invoice Date, Invoice Number, Amount, and a Narration.
4. If the invoice is tax exclusive, untick the Tax Inclusive box in the top right.
5. Enter the associated GL Account. You can click the 3 dots to open your Chart of Accounts.
   
6. Enter a Reference and a Reference Type. 
7. Tab across to pre-fill the Amount column.
8. Click Post.
   
   The below example demonstrates how you can use a creditors invoice to link costs to a stock number or as an ordinary expense just by using different reference types.
   
   

The above example uses the Stock Inventory account and the Reference of SN (Stock Number). As a result of using these, this cost will show on the vehicle stock card as shown below.

If a different GL account is used, or the reference type of OT (Other) is used, this invoice would not display on the stock card.