Understanding the transaction and reference types that appear on the ledger is vital in understanding how the Eclipse system treats every action performed. Knowing how and why the system uses these types will allow you to effectively manage your ledger, and fix anything that has posted incorrectly.
Transaction types are actions done within Eclipse.
Reference types indicate what the reference number/note is in relation to.
The below screenshot shows the Transaction Type in blue, and the Reference Type in red.
If we wanted to understand the posting, we would first use the transaction types.
For VSL, the table advises this posting is triggered when delivering a deal.
For ACOST, the tables explains that this is triggered when finalising a deal.
If we needed to fix anything in this posting, we would use VSL to determine we need to find the sale, and to find it we can use the reference of 1025 which advises the stock number (SN).
In the below example, we can see the type is CIN, so we know to go to Creditors Invoices to investigate or fix any errors.
Transaction Types
| ACOST | Auto Costing | This appears during the sale finalise process that moves costs from Inventory to Cost of Sales |
| AIV | Sales Invoice (Non Vehicle) | A standard Debtors invoice |
| CHQ | Cheque | Payment made via Cheque |
| CIN | Creditors Invoice | |
| CST | Costs | |
| FINAL | Finalise Sale | |
| JNL | Journal | |
| PCN | Parts Credit Note | |
| PIN | Parts Invoice | |
| PMT | EFT Payment | A payment made via EFT |
| RCV | Money Received | Appears when money received has been banked |
| SIN | Service Invoice | |
| TFR | Internal Transfer | An automatic system process when a Journal cannot be done |
| VPR | Vehicle Purchase | |
| VSL | Vehicle Sale |
Reference Types
| AI | Non Vehicle Sales Invoice |
| BK | Banking |
| CI | Creditors Invoice |
| CQ | Cheque |
| FA | Floorplan Allowance |
| FB | Factory Bonus |
| FC | Fleet Claim |
| GV | Gift Voucher |
| HB | Holdback |
| OT | Other |
| PI | Parts Invoice |
| PR | Payroll |
| RI | Service Invoice |
| RT | Receipt |
| SI | Sale Invoice |
| SN | Stock |
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